Regular Joint Meeting of the Concord City Council and Redevelopment Agency

Monday, March 23, 2009
6:30 p.m. - Regular Meeting
City Council Chamber
1950 Parkside Drive, Concord, CA

6:30 p.m. - Regular Joint Meeting
Council Chamber

ROLL CALL

PLEDGE TO THE FLAG - Vice Mayor Bjerke

PUBLIC COMMENT PERIOD

  1. PRESENTATIONS
    1. Presentation - to Donna Wiley and Candace Cosgrove, representing the American Red Cross Bay Area Chapter, proclaiming March, 2009 as "Red Cross Month" in the City of Concord. Report by Mayor Hoffmeister.
  2. ANNOUNCEMENTS
    1. Announcing - the recruitment for applicants to serve as the District IV Supervisor's appointment to represent the City of Concord on the Contra Costa County Iron Horse Corridor Management Program Advisory Committee and advising the recruitment will remain open until filled. Recommended by City Clerk.
    2. Announcing - the opening of recruitment for applicants to fill three openings on the City's Commission on Aging; five openings on the Community Services Commission; four openings on the Human Relations Commission; and three openings on the Parks, Recreation and Open Space and setting Friday, May 15 as the deadline for receipt of applications.

CITY COUNCIL MATTERS

  1. CITY COUNCIL CONSENT ITEMS
    Staff Recommendation: Adopt the Consent Calendar as recommended.
    1. Approving - minutes of the meetings of February 23 and March 2, 2009. Recommended by City Clerk.
    2. Awarding - a contract for RFB # 2174, 2009 Slurry Seal Program, in the amount of $969,379.10 to Valley Slurry Seal Company of West Sacramento, CA, the lowest responsible bidder. Recommended by Director of Public Works.
    3. Matters to be set for public hearing - for Monday, April 13, 2009 at 6:30 p.m. in the Council Chamber:
      (1) GASCO Appeal - consideration of an appeal filed by Engineer's Associates, Inc. of the Zoning Administrator's denial on February 11, 2009 of a request for a Zoning Administrator Permit for a Finding of Public Convenience and Necessity for retail sales of alcoholic beverages (beer and wine) at a GASCO site located at 4323 Clayton Road, APN 115-242-038.
      (2) Amendments to Concord Municipal Code - Chapter 2 (Administration) and Chapter 26 (Election) - pertaining to the office of the City Clerk to reflect the voters decision to have the position filled by appointment and deleting reference to the election cycle, compensation, campaign statement requirements, and filing requirements.
    4. Approving - an agreement for Professional Services with Liebert, Cassidy Whitmore for legal services relating to labor relations in the amount of $50,000 for Fiscal Year 2009-2010 and $50,000 in Fiscal Year 2010-2011, if found necessary; and authorizing the City Manager to execute the agreement. Recommended by Director of Human Resources.
    5. Approving - a Professional Services Agreement with Cole Management and engineering, inc. for Project No. 1283, Galindo Creek Trail Closure and Slope Stabilization in the amount not-to-exceed $64,572; and authorizing the City Manager to execute the agreement. Recommended by Director of Building, Engineering and Neighborhood Services.
    6. Approving - the City's revised Proposition 1B Expenditure Plan for Fiscal Year 2007-08. Resolution 09-16 for adoption. Recommended by Director of Building, Engineering and Neighborhood Services.
    7. Approving - the acceptance of a grant from the California Coastal Conservancy in the amount of $150,000; and authorizing the City Manager to sign the Grant Agreement. Resolution 09-17 for adoption. Recommended by Director of Building, Engineering and Neighborhood Services.
    8. Accepting - the improvements for Project No. 2034, Ygnacio Valley Road Repair, constructed by Gordon N. Ball of Alamo, CA; and direct the City Clerk to file a Notice of Completion. Recommended by Director of Building, Engineering and Neighborhood Services.
    9. Awarding - a contract for RFB #2173, Annual Contract for Elevator Maintenance at Various City Facilities, to Dream Ride Engineering, Inc. of Benicia, as the lowest responsible bidder in the amount of $15,060; and to authorize the City Manager to execute the agreement. Recommended by Director of Public Works.
    10. Approving - an agreement for Professional Services with Francisco & Associates in the amount of $20,500 for preparation and mailing of the Proposition 218 public notice for a sewer service charge increase; and to authorize the City Manager to execute the agreement. Recommended by Director of Public Works.
    11. Matter to be set for public hearing for Monday, April 27, 2009 at 6:30 p.m. in the Council Chamber - consideration of the draft 2009-10 Action Plan containing the Community Service Commission's recommendation for Community Grant Funding in all project categories from Federal Community Development Block Grant Funds, City of Concord General Fund, and Child Care Developer Fees. Recommended by Director of Community and Recreation Services.
    12. Approving - a five year capital lease agreement with Xerox Corporation in the amount of $44,758 annually for black and white and color reprographic equipment and authorizing the finance department to submit the required credit application and issue the associated purchase orders. Recommended by Director of Information Technology.
    13. Authorizing - the rejection of all bids submitted for RFB #2172, 2009 Charter Bus Services for Camp Concord, and directing staff to rebid the project. Recommended by Director of Community and Recreation Services.
  1. CITY COUNCIL CONSIDERATION ITEMS
    1. Appointment - of three applicants to the Planning Commission for terms ending February 28, 2011. Report by Mayor Hoffmeister.
      Staff Recommendation: Following balloting, appoint three members to the Planning Commission for two-year terms ending February 28, 2011.
    2. Appointment - of two applicants to the Concord Design Review Board for terms ending February 28, 2011. Report from Council Committee on Housing and Economic Development.
      Staff Recommendation: Appoint two applicants for terms ending February 28, 2011.
    3. Approving - a list of Measure WW funded projects. Report by Director of Building, Engineering and Neighborhood Services.
      Staff Recommendation: Hear the report, provide comments, and approve a list of Measure WW funded projects.

JOINT CITY COUNCIL/REDEVELOPMENT AGENCY

  1. JOINT CITY COUNCIL/REDEVELOPMENT AGENCY CONSENT ITEMS
    1. Approving - an agreement with U.S. Communities, LLC in the amount not to exceed $76,000 for administration of the multi-family compliance monitoring program; and authorizing the City Manager to execute the agreement. Recommended by Director of Planning and Economic Development
    2. Approving - the modification of the City's Affordable Housing Conservation Program to increase permissible dollar amount limits for emergency repair grants from $1,500 to $15,000 for single family homes and $8,000 for mobile homes and to make grants available to households with an income at or below 80% of area median, adjusted for family size, and allowing these grants to be combined with either Rehabilitation Loans or Lead Based Paint Grants. Recommended by Director of Planning and Economic Development.
    3. Approving - an agreement with the HdL Companies in the amount of $19,500 to provide consulting services associated with property tax review and analysis; and authorizing the City Manager/Executive Director to execute the agreement. Recommended by Director of Planning and Economic Development.
  2. CORRESPONDENCE - City Council correspondence not selectively included in the following list is available for inspection during normal business hours by contacting the City Clerk at 671-3495.
    1. Treasurer's Report for the month of December, 2008.
    2. Treasurer's Report for the month of January, 2009.
  3. CLOSED SESSION REPORTS
  4. COUNCIL AND STAFF REPORTS
    1. Recent Conference Attendance
  5. ADJOURNMENT

NEXT REGULAR CITY COUNCIL MEETING: April 6, 2009


CLOSED SESSION: The City Council may convene in closed session immediately prior to or at the conclusion of the above meeting. If a closed session is to be held, an agenda will be posted on the Friday prior to the meeting. For additional information regarding the closed session, contact the City Attorney's Office at 671-3160.

Notice to Public

Speaker's Card: Members of the audience who wish to address the City Council are requested to complete a Speaker's Card available at the front bench. Submit the completed card to the City Clerk before the item is called, preferably before the meeting begins.

Agenda Reports: Agenda reports are available for public viewing in a binder on the front staff desk.

Public Comment Period: This is a fifteen-minute Public Comment Periodfor items not on this agenda, and each speaker will be limited to approximately three minutes. State law prohibits the City Council from acting at this meeting on any matter raised during the Public Comment Period.

Consent Calendar: All matters listed under the Consent Calendar are considered by the Council/Agency to be routine and will be acted upon in a single motion. There will not be separate discussions of these items unless a request is made prior to the time the Council/Agency considers the motion to adopt.

Public Hearings: Persons who wish to speak on Public Hearings listed on the agenda will be heard when the public hearing is opened, except on public hearing items previously heard and closed to public comment. After the public has commented, the item is closed to further public comment and brought to the Council/Agency level for discussion and action. Further comment from the audience will not be received unless requested by the Council/Agency. No public hearing shall commence after 10:00 p.m. unless approved by majority vote of the City Council.

ADA Notice and Hearing Impaired Provisions: The Council Chamber is equipped with Easy Listener Sound Amplifier units for use by the hearing impaired. The units operate in conjunction with the Chamber's sound system. You may request the Easy Listener Phonic Ear Personal Sound Amplifier from the City Clerk for personal use during Council meetings.

In accordance with the Americans With Disabilities Act and California Law, it is the policy of the City of Concord to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require a copy of a public hearing notice, or an agenda and/or agenda packet in an appropriate alternative format; or if you require other accommodation, please contact the ADA Coordinator at (925) 671-3063, at least five days in advance of the hearing. Advance notification within this guideline will enable the City to make reasonable arrangements to ensure accessibility.

E-mail: cityinfo@ci.concord.ca.us
Website: www.cityofconcord.org
The following is a list of regular Council Committee meeting dates. Most meetings are held in the Garden Conference Room, 1950 Parkside Drive, Concord.

Note: Meetings are subject to change or cancellation. For latest information and committee agendas please call 671-3158.

Committee Chair/Member Meeting Time
Housing & Economic Development Bjerke/Allen 4th Wednesday at 5:30 p.m
Infrastructure & Franchise Allen/Hoffmeister 2nd Wednesday at 5:30 p.m.
Neighborhood & Community Services Shinn/Peterson 4th Thursday at 5:30 p.m.
Policy Development & Internal Operations Hoffmeister/Bjerke 1st Wednesday at 5:30 p.m.
Recreation & Cultural Affairs Peterson/Shinn 2nd Thursday at 5:30 p.m.

Correspondence: Correspondence received that constitutes a public record under the Public Records Act concerning any matter on this agenda is available for inspection during normal business hours by contacting the City Clerk's office at 1950 Parkside Drive, Wing A, Concord, CA

Notice: There is a 90-day limit for the filing of a challenge in the Superior Court to certain City administrative decisions and orders which require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure Section 1094.6). Further, if you challenge an action taken by the City Council in court, you may be limited, by California law, including but not limited to Government Code Section 65009, to raising only those issues you or someone else raised in the public hearing, or in written correspondence delivered to the City Council prior to or at the public hearing. The City Council may be requested to reconsider a decision if the request is made prior to the next City Council meeting, regardless of whether it is a regular or special meeting (Policy and Procedure No. 2, Section 4.24). For information on the next regular or special City Council meeting, please call (925) 671-3495.

Meeting Records: Audio cassette tapes and videotapes of most City Council meeting are available for listening or viewing at the City Clerk's office. Copies of the videotapes may be purchased. Contact the Community Relations Manager at (925) 671-3272 for further information.


 
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